National Capital Chapter

Board Position Descriptions


The volunteer board is the strategic heart of PRSA NCC and it ensures that in our work for communications and public relations professionals, the chapter delivers impactful industry events, responds to changes in our community, fosters diversity and inclusion, and always upholds the highest ethical standards.

Members of the board of directors help establish the chapter’s strategic direction, oversee chapter programming, participate in the development of the annual budget, cultivate the next generation of communications and public relations professionals, and more.

For detailed information about the duties of officers and directors, the election process, and more, please review the PRSA NCC Chapter Bylaws.

President: The President shall be the titular head and official spokesperson of the Chapter; shall preside at all meetings of the Chapter, Board of Directors, and Executive Committee; and, in general, shall supervise the affairs of the organization. Subject  to the advice of the Executive Committee and approval of the Board, the President shall appoint all Committees and serve as ex-officio member of each, except as otherwise provided in these bylaws, and with advice of the Executive Committee, shall determine the dates, hours, and places of meetings of the Chapter and Board. The President shall also be the public representative of the Chapter and is authorized to delegate this responsibility. The President shall be insured by a position bond in an amount determined by the Board of Directors. The President shall serve as a PRSA Leadership Assembly delegate, and if he/she cannot attend, will provide proxy authority to an elected delegate.

President-Elect: The President-Elect shall perform all duties in the case of the President’s inability to serve or upon the President’s direction. In the event that the office of President becomes vacant during the term of the incumbent, the President-Elect shall succeed to the Presidency for the remainder of the term and shall retain the Presidency during the year for which he or she was elected.  In the absence of the President from any meeting of the Chapter, Board, or Executive Committee, the President-Elect shall perform such duties as may be assigned by the Board of Directors or by the President, including supervision of a portfolio of committees. The President-Elect automatically succeeds the President on January 1, upon expiration of the President’s term of office. The President-Elect shall serve as a PRSA Leadership Assembly delegate, and if he/she cannot attend, will provide proxy authority to an elected delegate.

Vice-President(s): The Vice Presidents shall perform such duties as may be assigned by the Board of Directors or by the President, including supervision of a portfolio of committees.

Secretary: The Secretary shall keep a record of all actions of the Chapter, Board of Directors, and Executive Committee and shall issue such notices as shall be formally required for regular and special meetings of the Board.  The Secretary shall supervise conduct of the Chapter’s electoral process in selecting new officers to ensure that it complies with these bylaws.  The Secretary shall act as Chapter historian in maintaining and properly preserving minutes, committee reports, and officers’ reports.  The Secretary shall supervise the Bylaws and Elections Committees and any other committees designated by the President.

Treasurer: The Treasurer shall be custodian of the Chapter’s funds, having responsibility for the accounting of all monies collected and disbursed. He or she shall maintain  deposits  in banks or other depositories as may be designated by the Board of Directors; be a signatory of checks, drafts,  and other instruments pertaining to the acceptance, deposit,  withdrawal, and disbursement of such funds;  and report to the Board monthly  income  and expenses through the end of the preceding month.  At all times, he or she shall have all funds, records, and vouchers available for inspection or verification by the Financial Review Committee.

He or she shall render an annual statement at the expiration of his or her term of office, and deliver to his or her successor all monies, books, and other property or, in the absence of the Treasurer Elect, to the President. The Treasurer, with the approval of the President, is authorized to appoint an Assistant Treasurer to serve a concurrent term. The Treasurer and appointed Assistant Treasurer shall be insured by a position bond in an amount determined by the Board of Directors. At such times as persons or firms provide management services under contract approved by the Board of Directors, the Treasurer shall be accountable for ensuring the timely and responsible performance of any or all financial tasks performed by the contractor.

Director(s): Members of the Board of Directors shall establish policy,  adopt an annual  budget,  approve contracts and expenditures for all necessary items and services  in connection with the management of the Chapter,  authorize the creation  of standing committees by the President, provide  for the business  and conduct  of annual and other meetings of the Chapter  and of the Board of Directors, authorize Chapter  sponsorship of conferences and workshops, perform such other duties as are prescribed elsewhere in these bylaws, and delegate  its authority, powers  and duties to officers and committees as it so decides.  Individual Board members may be designated by the President to oversee committees.