Events Coordinator, Communications

Organization
The Partnership for Public Service is a nonpartisan, nonprofit organization dedicated to building a better government and a stronger democracy. We believe that our future and our democracy depend on our ability to solve big problems—and that we need an effective federal government to do so. For more than 20 years, we have helped make this vision a reality, helping our government—the public institution most fundamental to our democracy—address current and future challenges.

Our staff is diverse in experience and perspective, but at our core, we share a lot of the same traits. We are mission-driven, creative, collaborative, optimistic and inclusive.

Our work is strategic, fast-paced and guided by our values:

• Passion for public service and our work toward a more effective government.
• People who promote a culture of learning, leadership, collaboration, inclusion and respect.
• Persistence to drive change, take strategic risks and deliver results.
• Promise to be trustworthy, nonpartisan and fiscally responsible.

We hire smart and friendly people who are great at what they do and are good to one another in the process.

Position Overview
The Partnership for Public Service is seeking a dynamic and enthusiastic Events Coordinator to oversee planning and execution of the organization’s events, including virtual, hybrid, and in-person events, creating engaging experiences for its audiences, and ensuring a high level and consistent image of the organization across all events. This position will manage an internal events calendar, develop and strengthen internal processes around event planning and execution and support the Senior Communications and Events Manager in identifying external opportunities for the Partnership to advance the national conversation on our areas of expertise.

This position will also be responsible for handling all event related logistics, coordinating with vendors and evaluating event success, measured by progress towards organizational goals. Additionally, this position will play a key role in supporting the execution of the annual Samuel J. Heyman Service to America Medals, the premier awards program recognizing achievements by career federal employees.

Partnership for Public Service events typically involve a wide range of audiences including current and former political and career federal leaders, members of Congress, donors, representatives from the business, philanthropic and higher education communities, members of the media, as well the general public, and can be small, large, public and private. Some examples of these events include panel discussions, receptions, graduation ceremonies, conferences and town halls, along with a multitude of other event types.

The Events Coordinator will work as part of an interdisciplinary communications team, which is responsible for all aspects of the organization’s communication strategy. The team manages the Partnership’s brand, messaging and editorial content, generates media and publicity for the organization and its activities, develops digital media strategies, produces award-winning publications, manages events and markets the Partnership’s programs.

Essential Functions and Primary Responsibilities

• Lead the execution of Partnership events including production and run-of-show, audience identification, speaker logistics, sponsor engagement, vendor management, registration process, event assets, including programs, signage and slide decks.
• Coordinate with the Operations team on all related event logistics, including virtual platforms, livestream technologies and catering.
• Develop and expand vendor relationships and contacts.
• Create registration and sign-up forms for Partnership events; coordinate with Salesforce Administrator to track event registrants; and coordinate with the marketing team to confirm and communicate event details in multi-channel promotions.
• Maintain the Partnership events calendar.
• Develop and strengthen internal processes for event planning and execution.
• Define and evaluate success metrics for Partnership events through data collection, survey and analytics tools.
• Support Senior Communications and Events Manager in planning and execution of the annual Service to America Medals.
• Keep current on trends and changes within the events industry to improve the quality of Partnership events.
• Ensure Partnership events are diverse, equitable, inclusive and accessible.
• Willingness to occasionally work early mornings, evenings and weekends when needed to plan and execute events or to meet project deadlines.

Key Competencies

• Excellent verbal and written communication skills.
• Well-organized and detail-oriented.
  Strong project and event management skills, including prioritizing, organizing, delegating and planning work.
• Flexibility, a can-do attitude and willingness to pitch in.
• Experience working collaboratively with internal teams and external partners and/or vendors.
• Experience reviewing vendor contracts and processing vendor payments.
• Able to work in a fast-paced, rapidly changing environment and to organize multiple and varied projects simultaneously.
• Consistent, sound judgment and decision-making skills; ability to identify potential problems, analyze issues and provide proactive solutions.
• Stays abreast of the latest communications and events trends and emerging platforms that may be relevant to the Partnership.
• Commitment to diversity, equity, inclusion and accessibility.
• Passion for the mission of the Partnership for Public Service and our nonpartisan values.

Required/Preferred Education and Experience

• Bachelor’s degree in communications, public relations, events or nonprofit management, marketing or similar field, or equivalent professional work or military experience.
• Two to four years of relevant work experience in event planning, production or coordination.
• Experience with nonprofit event planning preferred.
  Proficient in virtual and hybrid events, with experience using event technology platforms and the ability to adopt new technologies; experience using Zoom, Microsoft Teams, LinkedIn Live and Webex preferred.
• Experience using complex database software to manage and communicate with organizational contacts; experience using Asana, Salesforce, HubSpot and Form Assembly preferred.

Supervisory Responsibility/Reporting Structure
This position reports to the Senior Communications and Events Manager. This position may supervise an intern.

Work Environment  
This job operates in a hybrid (remote + office) environment in Washington, DC, and requires the candidate to be a permanent resident in the Washington, DC, Maryland or Virginia area. In assessing employee performance at the Partnership, we consider collaboration, results, demonstration of our values and a commitment to diversity, equity, inclusion and accessibility. This position requires consistent use of office equipment such as computer, telephone, printer and scanner.

Position Type/Expected Hours of Work
This is a full-time position with regular work hours Monday-Friday, 9 a.m. to 6 p.m. ET. Occasional evening or weekend activities may be required as well. Please note that the Partnership offers flexibility in work schedules.

Travel
If travel occurs, it is usually during the business day. Very little out-of-the-area and/or overnight travel will be required.

Salary and Benefits
The starting salary range for this position is between $60,000 and $65,000. The Partnership offers a compensation package that includes a competitive salary; medical, dental and vision coverage; life insurance; long- and short-term disability insurance; a 401K program with a 4 percent employer match; opportunities for training and development; 15 days of annual leave per year, 10 days of sick leave per year, plus all federal holidays and the day after Thanksgiving off; and use of an on-site exercise facility.

AAP/EEO Statement
The Partnership strives to be an inclusive organization that fosters learning, collaboration and respect. We actively recruit for diversity in our workplace, believing that a range of backgrounds, perspectives and experiences contributes to our mission of revitalizing government. The Partnership for Public Service is an equal opportunity employer and will not discriminate against any applicants for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, age, caste, national origin, citizenship, immigration status, veteran status, disability; or on any other basis prohibited by law.