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PRSA-NCC Event/Program Template
Event Submission Form
Name of primary NCC volunteer contact for event:
*
Email of primary NCC volunteer contact for event:
*
Mobile phone number of primary NCC volunteer contact for event:
*
Event Date:
*
Date Format: MM slash DD slash YYYY
Event Time Start:
*
:
HH
MM
AM
PM
Event Time End:
*
:
HH
MM
AM
PM
Multi-day event? Please list additional dates and times.
Location
*
Zoom
Ogilvy Washington, 1111 19th St., NW, 3rd Fl., DC 20036
Hager Sharp, 1030 15th St., NW, Suite 600E, DC 20005
National Press Club, 529 14th St., NW, 13th Fl., DC 20045
Mission Dupont, 1606 20th St., NW, DC 20009
Pepco Edison Place Gallery, 702 8th St., NW, DC 20068
J.W. Marriott, Jr., -- ASAE Conference Center, 1575 I St., NW, Washington, DC 20005
Brios, 7854L Tysons Corner Center, McLean, VA 22102
Subject Matter, 1201 New Ave., NW, Suite 900, Washington, DC 20005
School of Media and Public Affairs, George Washington University, 805 21st St., NW, Washington, DC 20052
Scott Circle Communications, 1900 L St NW, Suite 705, Washington, DC 20036
Susan Davis International, 1101 K Street, NW, Suite 400, Washington, DC 20005
BlackFinn Ameripub, 1620 I Street NW Washington, DC 20006
Other
Zoom Meeting Type
Meeting
Webinar
Not sure which to choose? Learn more here: https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison
Please provide speaker/panelist names and emails and emails for NCC volunteers running the event:
All speakers/panelists and people running the event require a unique URL sent via email for a webinar.
Do you need assistance with any of these Zoom features:
Polling
Breakouts
Waiting Room
"Green" Room
Other
What other Zoom assistance do you need?
Do you want your Zoom meeting recorded?
Yes
No
Should the recording be shared with attendees post event? (Reminder: obtain speaker permissions first.)
Yes
No
Will you have slides or other information to send to participants post-event?
Yes
No
What will you be sending and who should RMK contact with questions?
I.e.: PDFs, list of Q&A; Jay Jefferson
Do you need a Zoom practice session scheduled?
Yes
No
New Location
Venue Contact Name
First
Last
Venue Contact Phone Number
Venue Contact Email
Do you require catering services?
Yes
No
If Yes, please contact info@prsancc.org to obtain a list of approved catering vendors for the chapter and make payment arrangements in advance.
What supplies will you need on site (select all that apply)
Name tags
Chapter logo sign
Chapter sponsor sign large (easel size)
Chapter sponsor sign small (8.5” x 11” self-standing frame)
Credit card smart phone swipe tool
Speaker gifts
Special requests (ie handouts, booklets, prizes). Please email your request to: info@prsa-ncc.org
Does your event have an event specific sponsor?
*
Yes
No
If yes, please provide the sponsor name and a brief description of what the chapter is required to do to honor the sponsorship.
Tell Us About the Event
Event title as you would like it to appear on registration and marketing information:
*
Please provide an Event Summary of no more than 225 characters including spaces (this will appear on the events summary page on the website and will be used in emails that aggregate multiple events into one marketing email):
*
Please provide a full description of the event exactly as you would like it to appear on the event’s registration details page. Don’t forget to include the name, title and organizational affiliation of any speakers
*
Please upload any graphics, photos, logos etc. for use on the registration page or for marketing.
Drop files here or
Please provide the prices for your event
Include on-site pricing?
*
Yes
No
NOTE: Onsite pricing default if $15 over regular price. PRSA-NCC accepts checks and credit cards. The chapter does not accept cash due to liability issues.
PRSA Member Pricing
Please include ALL four of the following pieces of pricing information: Early Bird, Early Bird Expiration Date, Regular, On-Site
PRSA-NCC Member Pricing
*
Please include ALL four of the following pieces of pricing information: Early Bird, Early Bird Expiration Date, Regular, On-Site
Non-Member Pricing
*
Please include ALL four of the following pieces of pricing information: Early Bird, Early Bird Expiration Date, Regular, On-Site
Students
Please include ALL four of the following pieces of pricing information: Early Bird, Early Bird Expiration Date, Regular, On-Site
Other
Please include ALL four of the following pieces of pricing information: Early Bird, Early Bird Expiration Date, Regular, On-Site
What is the maximum number of registrations your event can accommodate
*
Please enter a number less than or equal to
9999
.
Online event registration closes 3 hours prior, in-person events close one to two business days prior to the event to allow RMK to finalize materials, provide food counts, etc. If you would like to request an exception to the standard procedure, please detail your request here.
Event Marketing Information
If you are submitting your event at least six weeks prior, multiple emails will go out promoting your event. If you are submitting less than six weeks prior, emails will be scheduled as the email calendar allows. (As of November 2019, standard practice is three promotional emails). NOTE: Social media posts will not be programmed without appropriate images to accompany the post(s). Please upload images as noted above under “Tell Us About the Event”.
Email Subject Line #1
*
Email Headline #1
*
Appears above body copy inside the email.
Email Subject Line #2
*
Email Headline #2
*
Appears above body copy inside the email.
Email Subject Line #3
*
Email Headline #3
*
Appears above body copy inside the email.
Please provide body copy for your three emails (this can be the same or you can provide differentiated copy for each email, be sure to clearly specify where new copy begins):
*
You may also upload a file with your email copy to show bold, italics and/or other design preferences.
Drop files here or
Maximum Attachments Upload Size is 125MB
Social Media
*
Please provide social media posts for your event, be sure to include any handles, etc. for speakers or co-hosts. Specify any place you would like the registration link to be included in social media posts.
What else?
Is there anything else you would like RMK staff or the Marcom Committee members to be aware of?
