PRSA NCC Event Submission Form

Complete forms will auto email to: info@prsancc.org and Chapter President, Treasurer, and PD Committee Chairs.

Things Worth Knowing

Once RMK receives the requested information below we will post the event for registration within 5 business days.
The event lead provided below will be notified and provided the URL when event registration is live and will be added to the Tuesday email that provides event registration updates.
The event lead will receive an updated event registration count approximately 48 hours prior to the event and again at 24 hours. The 24-hour notification will include a registration list.

Instructions

If you have not yet received pre-approval for the date of your event from chapter leadership, please do so before completing this form.
Please review the form to ensure you have all the required information. You will not be able to save the form and complete your work at a later time.
If you have questions, please contact RMK Productions staff at: info@prsancc.org

2022 Event Submission Form

Name of primary NCC volunteer contact for event:*
Email of primary NCC volunteer contact for event:*
Mobile phone number of primary NCC volunteer contact for event:*
Is this event included in the budget or approved separately by the Treasurer/President?
Event Date:*
MM slash DD slash YYYY
Event Time Start:*
: Hours
Minutes
AM/PM
Event Time End:*
: Hours
Minutes
AM/PM
Event title as you would like it to appear on registration and marketing information:*
Multi-day event? Please list additional dates and times.
Location*
Please provide the prices for your event
NOTE: In-person event prices are the same as virtual events if the venue, administrative, and food/beverage costs are covered by a sponsor. If all costs are not covered, please work with the Chair of Programming or President on proper event pricing.
Please select event type for pricing:*
- Standard Event - 1-hour event ($20 member/$35 nonmember)
- Standard Event – 90 minute event ($35 member/$50 nonmember)
- Standard Event - 2-hour event ($40 member/$55 nonmember)
- Networking and Membership Recruitment/Retention ($10 member/$15 nonmember)
- Low-cost Target Audience (ie. Nonprofit service organizations, student focused programs) ($10 member/$15 nonmember)
- Instructor-led revenue share events (Negotiated with instructor and listed in instructor MOU)
- Other/Special Pricing: Contact info@prsancc.org to request.
NOTE: Selection of pricing is subject to approval by chapter leadership.
Include on-site pricing?*
- Yes
- No
NOTE: Onsite pricing default is $15 over regular price. PRSA-NCC accepts checks and credit cards. The chapter does not accept cash due to liability issues.
Zoom Meeting Type
- Meeting
- Webinar
Not sure which to choose? Learn more here: https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison
Please provide speaker/panelist names and emails and emails for NCC volunteers running the event:*
All speakers/panelists and people running the event require a unique URL sent via email for a webinar.
Do you need assistance with any of these Zoom features:
- Polling
- Breakouts
- Waiting Room
- "Green" Room
- Other
What other Zoom assistance do you need?
Do you want your Zoom meeting recorded?*
- Yes
- No
Should the recording be shared with attendees post event? (Reminder: obtain speaker permissions first.)
- Yes
- No
Will you have slides or other information to send to participants post-event?
- Yes
- No
What will you be sending and who should RMK contact with questions?
I.e.: PDFs, list of Q&A; Jay Jefferson
Do you need a Zoom practice session scheduled?
- Yes
- No
Venue Name
Venue Address
Venue Contact Name
First Last
Venue Contact Phone Number
Venue Contact Email
Do you require catering services?
- Yes
- No
If Yes, please contact info@prsancc.org to obtain a list of approved catering vendors for the chapter and make payment arrangements in advance.
What supplies will you need on site (select all that apply)
- Name tags
- Chapter logo sign
- Chapter sponsor sign large (easel size)
- Chapter sponsor sign small (8.5” x 11” self-standing frame)
- Credit card smart phone swipe tool
- Speaker gifts
- Special requests (ie handouts, booklets, prizes). Please email your request to: info@prsa-ncc.org
Does your event have an event specific sponsor?*
- Yes
- No
If yes, please provide the sponsor name and a brief description of what the chapter is required to do to honor the sponsorship.
Tell Us About the Event
Please provide an Event Summary of no more than 225 characters including spaces (this will appear on the events summary page on the website and will be used in emails that aggregate multiple events into one marketing email):*
Please provide a full description of the event exactly as you would like it to appear on the event’s registration details page. Don’t forget to include the name, title and organizational affiliation of any speakers*
Please upload any graphics, photos, logos etc. for use on the registration page or for marketing.
Drop files here or
Max. file size: 256 MB, Max. files: 5.
What is the maximum number of registrations your event can accommodate*
Please enter a number from 1 to 9999.
Online event registration closes 3 hours prior, in-person events close two business days prior to the event to allow RMK to finalize materials, provide food counts, etc. If you would like to request an exception to the standard procedure, please detail your request here.
Event Marketing Information
If you are submitting your event at least six weeks prior, multiple emails will go out promoting your event. If you are submitting less than six weeks prior, emails will be scheduled as the email calendar allows. (As of November 2019, standard practice is three promotional emails). NOTE: Social media posts will not be programmed without appropriate images to accompany the post(s). Please upload images as noted above under “Tell Us About the Event”.
Email Subject Line #1*
Email Headline #1*
Appears above body copy inside the email.
Please provide body copy for Email #1. (NOTE: This should include 4-5 sentence description and 3-4 bulleted takeaways.):*
Email Subject Line #2*
Email Headline #2*
Appears above body copy inside the email.
Please provide body copy for Email #2. (NOTE: This should include 4-5 sentence description and 3-4 bulleted takeaways.). IF SAME IS EMAIL #1, ENTER "SAME".:*
Email Subject Line #3*
Email Headline #3*
Appears above body copy inside the email.
Please provide body copy for Email #3. (NOTE: This should include 4-5 sentence description and 3-4 bulleted takeaways.). IF SAME IS EMAIL #1 or 2, ENTER "SAME as #".:*
You may also upload a file with your email copy to show bold, italics and/or other design preferences. NOTE: Email copy should still be limited to 4 - 5 sentences and 3 - 4 bulleted takeaways.
Drop files here or
Max. file size: 125 MB.
Maximum Attachments Upload Size is 125MB
Social Media*
Please provide social media posts for your event, be sure to include any handles, etc. for speakers or co-hosts. Specify any place you would like the registration link to be included in social media posts.
What else?
Is there anything else you would like RMK staff or the Marcom Committee members to be aware of?

2022 Event Submission Form

Please provide the prices for your event

Tell Us About the Event

Event Marketing Information